Job Description:
We are looking for an experienced Event Coordinator to lead the implementation of our upcoming Global Tech Conference scheduled to hold sometime later this year in Cameroon.
Duration:
3 Months contract
About Us:
JOINIT Solutions LLC is a US based IT Consultancy specialized in bridging the IT Gap by supporting individuals in starting or developing a career in IT and offering advanced IT services that enable organizations and small businesses to transform their operations through innovative IT solutions and leverage our networks to find and recruit top IT talents.
The ideal candidate for this position will have a strong understanding of the event planning process and be able to work independently and (lead) as part of a team.
Responsibilities:
- Collaborate with the organizing committee to define, understand and recommend improvements on the conference objectives and target audience.
- Develop and manage a comprehensive event plan, including timelines, budgets, and resource allocation.
- Coordinate with vendors, sponsors, and speakers to ensure their requirements are met and their participation is seamless.
- Handle logistics such as venue selection, audiovisual setup, catering, and accommodations for attendees and speakers.
- Implement effective marketing and promotional strategies to attract a diverse range of participants.
- Oversee the creation and distribution of event materials, including programs, signage, and badges.
- Organize and conduct pre-conference meetings to brief staff and volunteers on their roles and responsibilities.
- Compile and track event RSVPs and manage guest lists
- Oversee the set-up, execution, and tear-down of the event
- Coordinate with IT professionals to ensure a smooth technical setup and troubleshooting during the conference.
- Monitor event progress, resolve issues, and provide on-site support during the conference.
- Evaluate the success of the event and provide recommendations for future improvements.
Qualifications:
- 3+ years of experience in event planning
- Strong organizational and time management skills
- Excellent written and verbal communication skills, including negotiation and conflict resolution abilities.
- Ability to work independently and as part of a team
- Ability to meet deadlines under pressure
- Ability to use technology tools for reporting and coordination
- Attention to detail and a commitment to delivering high-quality events.
- Must be resident in Buea or willing to relocate for this duration.
Benefits:
- Competitive salary and benefits package
- Chance to collaborate with talented and dedicated team members
- Opportunity to learn and grow in a fast-paced IT environment
If you are a highly motivated and organized individual with a passion for event planning, we encourage you to apply for this position by clicking on the button below or by sending your CV and a cover letter to hr@joinitsolutions.com by the 30th of September 2023.